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Privacy Policy

Privacy Notes

The EVOLVE2CARE project is committed to protecting your privacy and is developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the website of the EVOLVE2CARE, Horizon Europe project (Grant Agreement No 101086105) and governs data collection and usage. The Website falls under the responsibility of the EVOLVE2CARE Consortium. It concerns the dissemination and exchange of information about the research conducted during the project and the outcome of this work. By using the Website of the EVOLVE2CARE project, you consent to the data practices described in this statement.

SCOPE

This Privacy Policy applies to this Website https://evolve2care.eu/ regardless of whether you use a computer, mobile phone, tablet, TV or any other device.

PERSONAL DATA COLLECTED & HOW WE USE THEM

When you use the Website, we will collect and process information regarding you (as an individual) which allows you to be identified either by itself, or together with other information which has been collected. ViLabs may also be able to collect and process information regarding other persons in this same manner, if you choose to provide it to us, also via the Website.

This information may be classified as “Personal Data” and can be collected by ViLabs both when you choose to provide it (e.g., when you subscribe to the newsletter or request other Services provided by the project over the Website) or simply by analysing your behaviour on the Website.

Personal Data which can be processed by us through the Website are as follows:

1. Name, contact details and other Personal Data

In various areas of the you will be asked to submit information about yourself, such as your name, profession, organisation name and/or type, primary (and secondary) domain of work, expertise and e-mail address. Mandatory fields will be marked as such in the online registration forms – it is not possible to process your registration if any of the mandatory fields are left incomplete.

In addition, whenever you communicate with us by submitting a general enquiry or a support ticket via the Website, as well as whenever you participate in surveys which may be available on the Website, we may collect additional information which you choose to provide.

Regarding any applications received, we may assess the professional social media accounts (e.g. LinkedIn, Twitter) or professional websites of candidates, where publicly available or disclosed by the candidate, as necessary to gain insight as to a candidate’s suitability for the position and/or function to which the candidate applied.

When signing up for an event via the Website (such as a workshop organised or promoted by the Website), you will also be asked to provide details such as your name, the dates on which you will be attending and other information required for the management of your attendance.  You may also be asked for any special dietary/access requirements which might need accommodation. These Personal Data may potentially qualify as “health data” or “data revealing your religious/philosophical beliefs”, which are special categories of personal data under Art. 9 GDPR, and will be processed only with your explicit consent.

2. Data collected by Social Media

Some of our web pages use social plug-ins from other organisations (such as X’s  retweet function). These other organisations may receive and use personal data about your visit to our sites or apps. If you browse our Website or view content on our apps, the information they collect may be connected to your account on their site. Please read their privacy policies for more information on how these organisations use personal data.

3. Browsing Data

We use Google Analytics (GA) to track user interaction and for statistical reasons. We use this data to determine the number of people using our site, to understand better how they find and use our web pages and to see their journey through the website.

Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. Your computer’s IP address is anonymszed by GA services and cannot be used to identify you personally. We consider Google to be a third party.

GA uses cookies, details of which can be found on Google’s developer guides. For your information, our Website uses the analytics.js implementation of GA. Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website. For further information about the cookies’ policy please consult the relevant sub-chapter below (Cookies).

DATA CONTROLLER & DATA PROCESSOR(S)

1. Data Controller

The designated data controller of this website is ViLabs (CY) LTD (‘ViLabs’), a Private Company established in Cyprus whose registered office is at Victory House, 205, Archbishop Makarios Avenue, P.C. 303, Limasol; VAT Number: CY10356978J.

All questions, comments and requests regarding this Privacy Policy may also be addressed to ViLabs via emailing at: info@vilabs.eu.

2. Data Processor(s)

The above described collected may be shared with the rest of the project consortium members, strictly in the context of project implementation necessities. Hence, the rest of the beneficiaries can act as data processors, and they are listed as follows: 

  • Aristotle University of Thessaloniki (AUTH), Medical Physics and Digital Innovation Lab (iMedPhys), KEDEA Bulding, Tritis Septemviou, University Campus, P.C. 54636, Thessaloniki, Greece
  • European Network of Living Labs (ENoLL), Avenue des Arts 6, P.S.1210 Brussels Belgium
  • Anthology Ventures (AV) JSC, 37 G. Benkovski Street, P.C. 1000 Sofia, Bulgaria
  • Sploro SL, Parque Tomas Caballero 2 Sexto, P.C. 31006 Pamplona, Spain
RIGHTS & LEGAL BASIS FOR PROCESSING YOUR DATA

Your data is processed by virtue of:

  • Consent (Article 6.1.b GDPR): For dissemination activities, data subjects’ consent is required where participation or engagement is voluntary.
  • Contractual relationship (Article 6.1.b GDPR): This basis only will apply to those persons that must be collaborate by contract or Grant Agreement in the project’s implementation.
  • The performance of a task carried out in the public interest (Article 6(1)(f) GDPR): Data collection from stakeholders available at online open sources.
HOW WE STORE YOUR DATA

We retain your information for as long as needed according to the project’s implementation plan, and thereafter as needed for record-keeping matters.

Thereafter, we will still retain your personal information as necessary to comply with our legal obligations, resolve disputes, establish, and defend legal claims and enforce our agreements.

  • We utilise state-of-the-art technology to store your data. The following safeguards are used, for example, to protect your personal data from misuse or any form of unauthorised processing:
    Access to personal data is restricted to a limited number of authorised persons for the stated purposes.
  • The IT systems used for processing data are technically isolated from other systems to prevent unauthorised access and hacking.
  • Access to these IT systems is constantly monitored to detect and prevent misuse in the early stages.
DATA BREACHES

We will report any unlawful data breach of your data within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

YOUR RIGHTS

Under the General Data Protection Regulation [Articles 15-21], you have a number of important rights free of charge. In summary, those include rights to:

  • Right of access: You have the right to be aware of and verify the legitimate nature of the processing. So, you have the right to access your personal data and receive additional information about how we process it.
  • Right to rectification: You have the right to study, correct, update or modify your personal data by contacting EVOLVE2CARE at info@vilabs.eu
  • Right to erasure (right to be forgotten): You have the right to request the deletion of your personal data when we process it with your consent or to protect our legitimate interests. In all other cases (such as, where there is a contract, obligation to process personal data legally required, or public interest), this right is subject to specific restrictions or shall not exist, as the case may be.
  • Right to restriction of processing: You have the right to request a restriction of the processing of your personal data in the following cases: a) when the accuracy of the personal data is contested and until the accuracy is verified, b) when you oppose the deletion of your personal data and request the restriction of their use instead, c) when personal data are not needed for processing purposes, they are however required for the establishment, exercise, or defence of legal claims, and (d) when you object to the processing and the decision on your objection to processing is pending.
  • Right to object to processing: You have the right to object at any time to the processing of your personal data where, as described above, the processing is based on the legitimate interests we pursue as data controllers, as well as, for direct marketing and consumer profiling, if applicable.
  • Right to data portability: You have the right to receive your personal data free of charge in a format that allows you to access, use, and edit them with commonly used editing methods. You also have the right to ask us, in case it is technically feasible, to transmit the data directly to another controller. Your right to do so exists for the data you provided and is processed by automated means based on your consent or for executing a relevant contract.
  • Right to withdraw your consent: In cases where processing is based on your consent, you have the right to withdraw it without affecting the lawfulness of processing based on consent before its withdrawal.
HOW TO EXERCISE YOUR RIGHTS

If you would like to exercise any of those rights, please:

  • contact us using our contact details below,
  • let us have enough information to identify you,
  • let us have proof of your identity and address, and
  • let us know the information to which your request relates.

Time limits for compliance with your rights as a data subject:

We make every effort to comply with all requests within 30 days. However, this period may be extended for reasons relating to your request’s specific right or complexity.

We hope we resolve any query or concern you raise about our use of your Data. However, suppose you believe we have not responded appropriately to your complaints or concerns. In that case, the General Data Protection Regulation also gives you the right to lodge a complaint with your local data protection or supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.

LIMITATION OF LIABILITY

The Project Coordinator and the Dissemination Leader shall bear no liability for any direct, indirect, incidental or consequential damages that may be due to the incorrect use of the Website by Users or to any errors, failures, defects or delays in the operation of the Website or the transmission of information on the Internet through this Website.

JURISTICTION

By accessing this Website and its Materials, you agree that all matters relating to your access to, or use of them, shall be governed by the statutes and laws of Cyprus (country of the parent company) and the European Union, without respect to conflicts of laws principles thereof. Any disputes arising out of the use of this Website will be subject to the exclusive jurisdiction of the Courts of Nicosia, Cyprus.

CHANGES TO OUR PRIVACY POLICY

These Terms of Use shall be governed by, and construed in accordance with, the laws of Cyprus without regard to its conflicts of law principles. The Dissemination Leader’s performance of these Terms of Use is subject to existing laws and legal processes. Nothing in these Terms of Use shall derogate the Coordinator’s right to comply with law enforcement requests or requirements relating to your use of the Website or information provided to or gathered by the Dissemination Leader concerning such use. If any provision of these Terms of Use shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from these Terms of Use and shall not affect the validity and enforceability of any remaining provisions. These Terms of Use constitute the entire agreement between the parties relating to the subject matter herein and replace all prior or contemporaneous communications, oral or written.